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Purchasing Is MSD tax exempt? Does the District have a bidders mailing list? If my company's name is entered on one vendor list is it added to other lists? How do I get my company's name added to the bidder's mailing list for supplies, services, and construction repairs? How do I get my company's name added to the pre-approved contractors list for improvement (major construction) projects? How do I get my company's name added to the subcontractors and supplies list for improvement projects? How do I get my company's name added to the pre-approved contractors list for engineering design? How many bids will I receive during the year? Are bids posted on MSD's website? Are construction plan holders lists posted on MSD's website? Will you send bid supply, construction or improvement packages via fax? How do you send out bid packages for supplies, services, and routine construction repair? How do you send out bid packages for improvement (major construction) projects? Is there a charge for bid packages? Can I submit a bid by e-mail or fax? Will you release information about bids once they are opened? What happens if I fail to sign my bid? Do you advertise all of your requirements? Can I submit a bid if I am not on your bidders mailing list? Do I have to be pre-approved to submit a bid? What if my sealed bid arrives late? What if I need more time to complete a bid? What if I can't supply all the items on a bid? What if my company is the sole supplier for a manufacturer or product? 1. Is MSD tax exempt? Yes. The District can provide a copy of our tax exempt letter from the State of Missouri upon request. 2. Does the District have a bidders mailing list? Yes. In fact the District has several lists and they are: Bidder Mailing list for supplies, services, and construction repair. [Go To: How do I get my company's name added to the Bidders Mailing List for supplies, services, and construction repairs?] Pre-Approved Contractors List for Improvement Projects (Major Construction) [Go To: How do I get my company's name added to the Pre-Approved Contractors List for Improvement Projects (Major construction)] Bidders Mailing List for Subcontractors and Suppliers for Improvement Projects. [Go To: How do I get my company's name added to the Subcontractors and Supplies List for Improvement Projects] Pre-Approved Contractors List for Engineering Design services. 3. If my company's name is entered on one vendor list is it added to other lists? No. Because of the unique requirements you must apply to have your name added to each list. 4. How do I get my company's name added to the bidders mailing list for supplies, services, and construction repairs? Send a fax to 314-768-6369 requesting a Bidders Mailing List application. The fax needs to provide a readable address to which the application can be sent 5. How do I get my company's name added to the pre-approved contractors list for improvement (major construction) projects? Send a letter to the attention of Purchasing (Improvements), MSD, 2350 Market Street, St. Louis, MO 63103-2555, requesting that you be sent an Application to Become a Pre-Approved Contractor. 6. How do I get my company's name added to the subcontractors and supplies list for improvement projects? Send a fax to 314-768-6369 with the name of your company, complete address, telephone number, fax number, and e-mail address. 7. How do I get my company's name added to the pre-approved contractors list for engineering design? Send a letter to the attention of the Director of Engineering, MSD, 2350 Market Street, St. Louis, MO 63103-2555 requesting that you be sent an Application to Become a Pre-Approved Contractor. 8. How many bids will I receive during the year? The District cannot estimate the number of bids you will receive, because there are too many variables. 9. Are bids and results posted on MSD's website? Not at the present time. 10. Are construction plan holders lists posted on MSD's website? Not at the present time. 11. Will you send bid supply, construction or improvement packages via fax? No. Generally there is a fee for improvement projects, bid packages are too large, or there are large drawings. 12. How do you send out bid packages for supplies, services, and routine construction repair? They are sent via UPS Ground. 13. How do you send out bid packages for improvement (major construction) projects? Notice to contractors, which provides general information about the project, are sent first class mail. 14. Is there a charge for bid packages? For improvement (major construction) projects there is a charged based on the size of the bid package and the number of drawings. The fee is non-refundable and is not transferable. There is generally no charge for bid packages for supplies, services, and routine construction repair projects. 15. Can I submit a bid by e-mail or fax? No. We do not have a means of receiving a bid via e-mail or fax and safeguarding it so that its contents cannot be accidentally opened or retrieved by an unauthorized party. 16. Will you release information about bids once they are opened? Yes. The bid results for Improvement (Major Construction) projects are posted on an answering service. Call 314-768-2763 and follow instructions. Summary sheets are provided to bidders by fax. 17. What happens if I fail to sign my bid? The bid is usually rejected. 18. Do you advertise all of your requirements? We advertise any procurement that is estimated to have a value of $25,000 or more, unless it is a sole source. 19. Can I submit a bid if I am not on your bidders mailing list? Yes. If you see the bid advertised, or hear about it from a friend, you may request that you be provided a copy of the bid, unless the project requires pre-approval. 20. Do I have to be pre-approved to submit a bid? Yes, to be able to submit a bid as a prime contractor for improvement bids, (major construction projects) you must be pre-approved. You can bid on a supply, service, or routine construction repair project without being pre-approved. To be considered for engineering design projects you must be pre-approved. 21. What if my sealed bid arrives late? Bids must arrive by the due date and time, no exceptions. If you are delivering your bid, it should be time-stamped by the machine on top of the white bid box located in the lobby. Bids received after the due date and time will be returned to the vendor unopened. 22. What if I need more time to complete a bid? You can call the contact person in purchasing and make a request for additional time. If there is a good reason for the extension and time allows, the due date may be extended. If there is an urgent need for the product, service, or project, it may not be possible to extend the due date. 23. What if I can't supply all the items on a bid? There is a requirement for bidding on 90% of the line items on solicitations involving the multi-year contracts. Bids that do not meet this requirement will be rejected. 24. What if my company is the sole supplier for a manufacturer or product? Purchasing maintains a file of sole source suppliers. We require a letter or fax from the manufacturer documenting an exclusive arrangement. A letter from the distributor stating this exclusive arrangement is not acceptable.